Purchasing · Operations
What you ordered, what arrived, and what it actually cost.
Vendors, purchase orders and receiving — so stock and cost move together and the margin beside a price is a fact rather than a memory.
What you get
A purchase order is a document you can send: it renders as a PDF and goes to the vendor as it stands.
Receiving moves the stock and the cost in together, so an item's cost is what you actually paid for it.
Per-vendor costs sit beside the price, so a reorder is decided against margin rather than habit.
A vendor catalogue means ordering from a list you keep, not retyping part numbers off an old invoice.
Stock value and shrink are reports rather than an afternoon with a clipboard.
How it runs
A reorder, start to finish.
- 1
The reorder report shows what is low and what each vendor charges for it.
- 2
A purchase order is raised and sent as a PDF.
- 3
The delivery is received against that order, and stock and cost land together.
- 4
The afternoon's sales price from the catalogue, and the margin report is already right.
The questions people ask
- Can we send the order to the vendor?
- Yes — a purchase order renders as a PDF to email or print. It is a document, not a screen you read numbers off.
- Does receiving update what things cost us?
- Yes, and that is the point: the cost that arrives is the cost the catalogue carries, which is what makes the margin column worth reading.
Beside it
The rest of operations.
Start with Purchasing switched on.
Every module is part of the same trial — turn on what you need, leave the rest off, and your data exports on any day of it.